We are committed to safeguarding the privacy of our website visitors and service users.
This policy applies where we are acting as a data controller with respect to the personal data of our website visitors and service users; in other words, where we determine the purposes and means of the processing of that personal data.
In this policy, “we”, “us” and “our” refer to Meridian IT Limited. For more information about us, see Contact us page.
What information do we collect?
Personal Data You Provide to Us
You may browse our Site without disclosing any personal information. To use certain features of our Site, however, you will need to provide some personal information.
If you respond to a survey, or sign-up for a newsletter or subscription, download collateral or register for one of our events, you will need to provide us with your contact information (name, address, telephone number and/or email address).
If you decide to register online for an event or request information from us, we may collect with your consent [additional] information to provide tailored offerings or content to you.
We will let you know how we will use such information before we collect it from you on the internet.
Information We Collect by Automated Means
When you visit our Site, our Web servers collect the name of the domain you used to access the Internet (such as Google.com), which pages on our Site you visited and when they were visited, your Internet browser type and platform, the link that brought you to our Site and any links clicked within our Site.
Consents Granted by Event Attendees
Upon registration for any Meridian-hosted events, you may give your permission to Meridian to take and use your image (and name, as appropriate) for inclusion in video tape recordings, still photographs, audio or video displays. These images may be used for, including but not limited to, internal training, website announcements of our events or demonstrations at trade shows.
How do we use the information that we collect?
The Company and any of our affiliates (“Affiliates”), use the personal information that you submit to:
Respond to your inquiry or provide you with the information requested
Inform you about events, surveys and promotions offered by the Company or our Affiliates (including by sending you marketing communications
Operate, evaluate and improve our business, including developing new products and services; managing our communications; performing market research; determining and managing the effectiveness of our advertising and marketing; analysing our products, services and websites
Notify you about changes to our Site or to our products or services
Legitimate interests, namely the proper administration of our website and business
Legitimate interests, namely the proper management of our customer relationships
Legitimate interests, namely the performance of a contract between you and us and/or taking steps, at your request, to enter into such a contract.
Legitimate interests, namely the proper administration of our website and business
Special categories of personal data
Special categories of personal data include information about an individual’s health and other categories of personal information which are closely protected. We do not generally process such information unless you have voluntarily provided this to us. For example, where you have advised us of a health issue, which could mean that you may be classed as a “vulnerable”. We will process sensitive information where you have voluntarily provided this information to us and have agreed that we can use this information to deliver services to you. Where possible we shall seek to minimise the collection and use of such special categories of personal data.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
You have the right to request copies of your personal information. If you think any of the personal information we hold about you is inaccurate, you may also request it is corrected or erased. You also have a right, in certain circumstances, to object to our processing of your personal information, to require us to stop processing your personal information and/or to withdraw your agreement to processing based on ‘consent’, but this does not apply where we have other legal justifications to continue processing your data or an overriding legitimate interest. In relation to all of these rights, please write to us at the address below.
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Personal data of children
Our website and services are targeted at persons over the age of 18.
If we have reason to believe that we hold personal data of a person under that age in our databases, we will delete that personal data.
Providing your personal data to others
We may disclose your personal data to any member of our group of companies (this means our subsidiaries, our ultimate holding company and all its subsidiaries) insofar as reasonably necessary for the purposes, and on the legal bases, set out in this policy. Information about our group of companies can be found at Meridian Group.
We may share your information with our trusted Affiliates under our control to fulfill your requests, improve our services, and develop and inform you about events as well as those of our Affiliates.
Additionally, we may disclose your information: (i) if we are required or permitted to do so by law or legal process; (ii) to law enforcement authorities; (iii) when we believe disclosure is necessary or appropriate to prevent physical harm or financial loss or in connection with an investigation of suspected or actual illegal activity; or (iii) in the event that all or part of the Company or all or part of its assets are acquired by, merged with, sold to, or otherwise disposed of to one or more third parties (including, without limitation, in the event of bankruptcy).
International transfers of your personal data
In this Section, we provide information about the circumstances in which your personal data may be transferred to countries outside the European Economic Area (EEA).
We and our other group companies have offices and facilities in the US, UK, Canada, Germany, Australia, Singapore, India, China, and Hong Kong. The European Commission has made an “adequacy decision” with respect to the data protection laws of each of these countries. Transfers to each of these countries will be protected by appropriate safeguards, namely the use of standard data protection clauses adopted or approved by the European Commission.
The hosting facilities for our website are situated in Amsterdam. The European Commission has made an “adequacy decision” with respect to the data protection laws of each of these countries. Transfers to each of these countries will be protected by appropriate safeguards, namely the use of standard data protection clauses adopted or approved by the European Commission.
You acknowledge that personal data that you submit for publication through our website or services may be available, via the internet, around the world. We cannot prevent the use (or misuse) of such personal data by others.
Retaining and deleting personal data
Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes. We will take reasonable steps to destroy or anonymise personal information we no longer need for the purposes we have set our above.
We will retain your personal data as follows:
- normal personal data will be retained for a minimum period of 1 year after the end of our relationship
- Special categories of personal data will be retained for a minimum period of 1 year after the end of our relationship
In some cases, it is not possible for us to specify in advance the periods for which your personal data will be retained.
Notwithstanding the other provisions of this Section, we may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.
We will take appropriate technical and organisational precautions to secure your personal data and to prevent the loss, misuse or alteration of your personal data.
We will store all your personal data on secure servers, personal computers and mobile devices, and in secure manual record-keeping systems.
The following personal data will be stored by us in encrypted form: your name and contact information.
Data relating to your enquiries that is sent from your web browser to our web server, or from our web server to your web browser, will be protected using encryption technology.
You acknowledge that the transmission of unencrypted (or inadequately encrypted) data over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
Meridian IT Limited are ISO27001: 2017 and Cyber Essentials accredited.
EU-U.S. and Swiss-U.S. Privacy Shield Framework
Our parent company, Meridian Group International, Inc, participates in and has certified its compliance with the EU-U.S. and Swiss-U.S. Privacy Shield Framework. Meridian Group International, Inc, is committed to subjecting all personal data received from the EU or Switzerland, in reliance on the Privacy Shield Framework, to the Framework’s applicable Principles. To learn more about the Privacy Shield Framework, visit the U.S. Department of Commerce’s Privacy Shield List.
If you have a complaint about how we have handled your personal information you may contact us using the details below and we will investigate your complaint. You also have the right to complain to the Information Commissioner’s Office – (www.ico.org.uk).
You should check this page occasionally to ensure you are happy with any changes to this policy.
Data Protection Officer
17 High Street